Sales & Summaries

Finally, there at the bottom line of the quote: the bottom line! We've used a two page quote for our illustration, but it could easily be one page. Or twenty...eventually you get to the bottom line.

Explanations
#	Description of field
1	The stock number; our code number for the item. Often it includes all or a portion of the manufacturer's stock number; this is not always the case.
2	The description of the item quoted. Unlike the Rentals Section, there are no 'sub codes.' Look for informational statements here about some items, indicating any inclusions or exclusions.
3	The quantity of the item to be sold.
4	The 'list price' for the item. Will equate to the Manufacturer's quoted list price, if there is one.
5	The discount to be applied to this line item from list price, if any. Many items can't typically be discounted until specific quantities are reached. If you have questions about discounts on a particular order, or would like us to meet/beat a competitors price, please ask.
6	The actual price per each for the line item we are quoting you.
7	The 'Extended Price' for this line item. The discounted price multiplied by the quantity quoted.
8	Our illustration quote happened to run two pages. We have compressed it into one image for the sake of space. The "Quote Number" appears again here, in an abbreviated header. Generally, the Sales Subtotal is shown at the end of the Sales Section. This is not always the case, as can be seen here.
9	Sales Tax and Shipping are shown here. Depending on the nature of your order, a 'Freight to/from Manufacturer' may be shown as a sales line item in the section above; this 'Shipping' line item is for any freight charges to get your Rental/Purchase to you, i.e.: UPS, a trucking company, etc. If we are delivering to you, it is shown as a sales line item in the section above. (All freight, delivery, and labor charges are Non-taxable.)
10	The 'bottom line': the overall total due for the completion of this quote. The total of the Rentals and Sales Sections, plus tax and the 'Shipping' shown in #9. In some cases, repairs, items that must be shipped, the total shown on your original quote may differ from the ultimate total for the order. Freight is charged to the customer as it is billed to Cal Stage. We estimate as well as we can, but we must charge actual charges, higher or lower. If you would like to be in control of this, merely ask. We routinely call back with hard shipping quotes, if necessary. It will slow things down a tad, though; weights to be gathered, a phone call or two, and so on. Planning ahead is the number one time/money saver in the world of Entertainment.
11	Some 'boilerplate' language, roughly equating to: Cal Stage is proud to supply your needs, Sales or Rentals, and prides itself on a 'workmanlike' or 'businesslike' attitude in it's dealings with it's customers. If you would like your final order to be different from what is shown, we must provide you with a quote showing those additions or deletions from what is printed on your original quote, and you must then 'sign-off' on it again. Any changes/additions/deletions may change the price of the final order; that is why we provide you with a fresh copy showing all your items, nothing more or less than what you need. Our quotes are valid thirty days from the original date of issue or 'publication' to the customer. Due to constantly changing markets on some products, 30 days is the maximum period we will guarantee pricing shown on the quote without the customer's confirmation of the order, and any payment arrangements (Check, Cash, Purchase Order, Credit Card, etc.) made by the customer with Cal Stage. Is your quote older than 30 days? Then call us; we will be happy to either verify your pricing (many items change price only very rarely), or requote the items to you with current pricing. Finally, all Rental and Sale offers made to a customer in the form of a quote is 'subject to availability,' as in "all final orders for any limited quantity item or rental item is made on a 'first come, first served' basis by strict necessity." We have a lot of gear, and lot of stock, but we hate to quote a customer an in-stock item in June, and be out of stock when he orders it 4 weeks later. The statement shown is standard on all of our quotes. If and when your quote is finalized as an order, you will be supplied with a similar document, the Contract. The Contract Statement is somewhat different, as the document contains different information about your order. Some additional things that may be on your quote, but not shown here: - An 'approval line' or 'signature block' indicating the customer's acceptance of the prices, quantities and terms quoted. At some point, you will need to 'sign off' on your quote, so we may process it and pull it or order it for you in a timely manner. - Statements about additional information or paperwork that must be supplied in order to confirm the quote and pull/order the items for the customer, such as: a. A faxed or hard copy of the Purchase Order b. A completed/signed Credit Card Authorization form - Statements about additional conditions imposed on the order, such as: a. Insurance information required b. Prepayment or Deposits that may be required (under certain conditions.)

How to Read a Cal Stage Quote: The Sales Section, Totals, Statements